Fidelity Services Group is looking for unemployed candidates to apply for their HR Filing Clerk vacancies.
Location : Midrand, Gauteng
Closing date: 18 March 2025
Fidelity Services Group HR Filing Clerk
File Clerk Job Responsibilities
- Uploads digital files and data.
- Organizes and archives records and documents.
- Makes copies of paperwork and distributes as needed.
- Retrieves data and files for other departments and personnel.
- Uses alphabetical and numerical systems to organize paper and electronic records documents.
- Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
- Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
- Creates new files and provides needed information on forms and reports.
- Secures and protects the privacy of documents.
- Scans paper documents and verifies that scanned documents are clear and legible.
- Processes requests for files and data.
- Records when and what documents have been borrowed and returned.
- Monitors filing materials and office supplies and works with vendors to secure needed supplies, or reports when new purchases need to be made to purchasing officer.
- Discards documents when required in accordance with official procedures.
- Transcribes audio and video content.
- Operates office equipment.
- Looks for ways to improve filing systems and designs forms and templates for data entry.
- Types and performs data entry.
- Works with warehouse personnel or outside storage vendors to assure safe archiving of documents.
- Checks and corrects documentation and placement of previously filed documents.
- Send out Telegrams as and when needed.
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File Clerk Qualifications/Skills
- Strong organizational skills
- Attention to detail
- Integrity, discretion, and respect for confidentiality and privacy
- A dedication to preserving information and materials
- Adept typing, word-processing, and data entry skills
- Clear handwriting
- Ability to read and understand a wide range of materials
- Verbal communication and interpersonal skills
- Research and critical thinking skills
Experience Requirements
- Knowledge of basic office and administrative software such as MS Office
- Experience working in an office setting
- Previous clerical experience
- Experience working with file-keeping
OTHER PERSONALITY ATTRIBUTES & CORE COMPETENCIES
- Ability to maintain confidentiality and handle office maters with utmost professionalism.
- Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
- Organizing skills.
- Assertiveness.
- Initiative skills.
- Attention to detail.
- Team player.
- Self-development and that of others.
- Self-motivated & Independent operator.
- Sensitivity to confidential matters is required
- High emotional intelligence (EQ) required.
- Professional interpersonal communication (written and verbal).
- Build relationships across the business
- Ownership and accountability and decision making skills.
- Honesty as a central value
Application
Application can only be done online, Click here to submit your application
