VKB Group is looking for unemployed candidates to apply for their HR Systems Administrator Vacancies.
- Location: Reitz, Free State
- Closing Date: 22 May 2026
VKB Group HR Systems Administrator Vacancies
Requirements
- Grade 12 or NQF 4 Equivalent.
- An HR-related qualification is a must.
- Formal Microsoft Training Certificate will be a definite advantage.
- A minimum of 2 years HR Admin/ Payroll experience.
- Working knowledge of biometric clocking systems & time sheets.
- Previous experience in a FMCG/ manufacturing environment desirable.
- Proven computer/ systems experience i.e., ESS/ Sage People, File Director, MIE Verifications, SharePoint, MS Package, PRP Biometric System.
- Working knowledge of the BCEA, LRA, SDA, Good practices etc.
- Being conversant with the vernacular spoken in the Eastern Free State will be a definite advantage.
- A willingness to work overtime or weekends where necessary.
Key Accountabilities
- Provide administrative support to all Departments within GFC.
- Ensure timeous & accurate actioning of employee time & attendance.
- Ensure strict compliance with all relevant standards of documentation.
- Ensure departmental directives are adhered to in the execution of all tasks.
- Work with electronic documents, shift and attendance registers.
- Data entry/ Capturing of high volumes of data.
- Handling administrative and HR-related queries.
- Manage own workload and identify improvements and issues.
- Provide support to the manufacturing teams.
- Provide information and analysis of data as directed/ required.
- Communication with employees and management.
Duties and Responsibilities
- Daily Headcount: Compare manual registers with PRP and what the supervisors have submitted.
- Leave: Process on ESS and send for approval.
- Claims: Process on ESS and send for approval.
- Scanning of all GFC Payrolls and save to SharePoint and File Director.
- Short Hours & Unpaid Leave: Capture the unpaid list, check the time the employee left the site and capture on the unpaid database and send to Payroll for deductions.
- 3-Day Discrepancies: Monitor and follow up on employees who have been absent for 3 days and more.
- Staff Accounts & Personal Loans: Assisting employees with applications.
- PRP: Roster employees on PRP according to their shift and fix critical errors that appear on their timesheets.
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- Timesheets: Print timesheets and send them out every 2nd week, for employees to check if there are any faults and return them for correction.
- Approves and authorizes timesheets.
- Enable overtime for employees after receiving overtime authorization from supervisors.
- Pay Queries: Process all pay queries, print out timesheet and load on SharePoint.
- Load new employees on SAGE 300 PEOPLE and assist with any movements for TASK 01 – 04.
- Sort and distribute payslips and IRP5s and assist employees with exit documents.
- Ensure that any changes relating to payroll, such as bank details, job titles, and grade changes, are processed in time on People.
- Assist with the completion of Sanlam Fund documents and loading on SharePoint and File Director.
- Assist with and participate in all HR Projects such as Skills Development/ Learnerships/ Manload Reviews etc.
- Creation and compilation of reports such as pay query report and IR report.
- Provide IR support.
- Will have to relieve other HR team members where required.
- Any other duties as may be required by the department from time to time.
Skills Required
- Must be a team player.
- Ability to prioritize and complete tasks within agreed timelines.
- An open, direct and honest attitude at all times is a must.
- Able to maintain integrity & confidentiality within an HR environment essential.
- Ability to work in a pressurised and time-critical environment.
- Excellent communication skills.
- Excellent organisational skills and attention to detail.
- Able to work as part of a team & values self-development.
- Must be self-motivated, dedicated & able to use own initiative.
Application
Application can only be done online, Click here to submit your application