RPO Recruitment is looking for unemployed candidates to apply for their Receptionist Vacancies, for the year 2025 / 2026.
Location : Pretoria, Gauteng
Closing date: Not Specified
RPO Recruitment Receptionist Vacancies
Key Responsibilities
Front Office Management
- Act as the first point of contact for visitors and clients, delivering a professional and welcoming experience.
- Manage all incoming calls, emails, and enquiries—screening and redirecting them as needed.
- Maintain a clean, organized, and presentable front desk and reception area.
- Manage meeting room schedules and assist with coordinating meetings for executives.
Administrative Support
- Organize calendars, schedule appointments, and make travel arrangements for the management team.
- Maintain organized and up-to-date filing systems, both digital and physical.
- Assist with preparation and handling of office documentation, correspondence, and internal communications.
Office Operations
- Monitor office supplies and coordinate replenishment to ensure smooth daily operations.
- Assist with basic office functions including photocopying, scanning, courier arrangements, and other administrative tasks.
- Coordinate logistics for meetings and events, including meeting room setup and related requirements.
- Support internal teams with general office tasks and service requests.
- Assist with scheduling, bookings, and office maintenance issues.
Planning & Coordination
- Handle inventory of office equipment and manage maintenance requests as needed.
- Maintain accurate visitor logs and manage visitor access protocols.
- Ensure that reception is always covered during working hours and that a professional front-of-house experience is consistently delivered.
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Minimum Requirements
- Grade 12 or equivalent qualification.
- Minimum of 2 years in a receptionist or office administration role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication skills.
- Own transport and valid driver’s licence.
- Proven experience in customer service or administrative support.
- Ability to work independently, manage time, multitask, and operate under pressure.
- Professional appearance and interpersonal communication skills.
- Familiarity with general office equipment (e.g., switchboard, printer/scanner/copier).
Key Competencies
- Excellent communication and customer service skills.
- Attention to detail and a high level of accuracy in administrative tasks.
- Strong planning, time management, and coordination abilities.
- Ability to take initiative and work independently as well as in a team.
- Accountability, self-management, and resilience in a busy work environment.
Application
Application can only be done online, Click here to submit your application